Information We Collect and Store
Personal Data We Collect
Through your interaction with and use of the 4D Payments website or use of our products, we may collect business relevant personal data, which is information that identifies an individual or relates to an identifiable individual (“Personal Data”). Personal Data may include, but is not limited to, your name, physical address, telephone number, e-mail address, and company affiliation which is generally available on the World Wide Web. We do not collect sensitive or highly Personal Data.
Information You Provide
We ask you to register or login to your account in certain circumstances, including for example, when you download trial or free software, sign up for newsletter services, download patches, purchase software, register software, use our support forums or contact support. As part of the registration process, we collect Personal Data from you in order to provide service and to validate your access to your purchased products and our forums.
Lawful Basis for Processing Personal Data
In addition, Direct Marketing activities using Legitimate Interest as the legal basis uses purchased contact lists or publically available sources of information as contact sources in marketing campaigns.
In general, you can visit 4D Payments on the World Wide Web or use our products without telling us who you are or revealing any information about yourself.
Our websites and products collect and store anonymous information about your visit or downloads on an aggregate basis. We may also record the name of your Internet service provider, browser type, and country of origin. We use this information only to measure site activity and to develop ideas for improving our sites and products.
Our desktop and mobile applications collect anonymous information about your use of the application to aid us in planning future improvements. Such information includes technical information about your mobile or desktop device such as the model and software versions as well as information about which features of our applications and services you use and the length of time you use such features. Should you encounter errors in use of the application, the application may report such errors along with information about what activity you were performing at the time. All such data are collected and transmitted anonymously.
We collect this information both directly and via use of third party services such as Google Analytics.
Information Acquired From External Sources
4D Payments Marketing conducts outbound marketing campaigns to reach new customers. The source of the contact information, their Personal Data, comes from trade shows where contact information is voluntarily provided, webinar and seminar registrations, publically available sources such as Linkedin and purchased lists from companies such as Discover.org. The processing of personal data for direct marketing purposes is carried out for a legitimate business reasons. Only contacts who respond positively to the marketing content or who explicitly request to subscribe are maintained in the marketing system.
Information Associated With You
When you purchase a product, we provide you with a product license or other authorization mechanism to access to the purchased product. We maintain this information to prevent fraud and authorize access to the products you purchased as well as support services associated with your level of purchase. We provide access to this personal data through a customer portal service on our website for you to review, manage, renew your subscription, and obtain access to your purchased products.
If you purchase products through our ecommerce facilities for one year or recurring subscriptions we do not retain your financial information. All payment authorization is performed by a third-party PCI-compliant payment processor in encrypted form that does not retain credit card information.
How We Use Personal DataWe may use Personal Data in any of the following ways:
- We may use your Personal Data to process your transactions.
- We analyze collected Information to better understand your needs and interests in order that we may improve our service to you.
- We may combine anonymous information with information you provide to provide a more personal experience on our website or in our products.
- We may use Personal Data to contact you to follow up on service and support requests that you have initiated or to provide services that you request.
- We may contact you from time to time to inform you about changes in our services, including new product and product version announcements.
- We post testimonials on our website and in our marketing material that may contain Personal Data. Prior to posting a testimonial we will obtain your consent to use the testimonial information and your name.
- Should you download trial software, we may contact you for a limited period to communicate with you on the progress of your trial or to provide you with product education material.
- We host webinars and other events that may be of interest to our community, and we may contact you about such events if we feel they may be of interest to you.
We will not use or disclose Personal Data to third parties except:
- to our authorized Sub-processors as necessary to provide services or products you have requested;
- any third party who holds your information as agreed to comply with the EU GDPR requirements for handling EU personal data;
- in the aggregate with other information in such a way so that your identity cannot reasonably be determined (for example, statistical compilations);
- as required by law, for example, in response to a subpoena or search warrant;
- to outside auditors who have agreed to keep the information confidential;
- as necessary to protect the rights, safety, or property of 4D Payments, its users, or others; this may include (for example) exchanging information with other organizations for fraud protection and/or risk reduction.
- as necessary to enforce the Terms of Service.
Marketing CommunicationYou will receive product and services information, special offers, and general marketing material as a customer or interested party of 4D Payments’ products and services. If you don’t want 4D Payments to send you e-mail or postal mail regarding 4D Payments’ products, services, or special offers, you may unsubscribe at any time. Unsubscribe links to eliminate further email communications are available on all e-mail communication material.
For 4D Payments product owners, trial users, or seminar/webinar registrants, some material is not subject to Unsubscribe such as communication related to product downloads, sales transactions, trial requests, software updates, support related information, software patches, fixes or responses to support issues, confirmations for seminars and webinars, disclosures to comply to legal requirements and quality assurance surveys.
Control & Access to Personal InformationYou may find out how much personal information we have about you at any time by requesting that information from 4D Payments. You may change any of your personal information at any time or request to be removed from our mailing list by sending an email to firstname.lastname@example.org.
Security of Your Personal DataYour Personal Data is held on limited access servers at 4D Payments in the United States. We take reasonable steps to protect the Personal Data provided to us from unauthorized access and disclosure.
In the course of using certain of our applications and services, you may provide our applications or services with access to your data (including files and Personal Data), either locally on a device or remotely on servers. Where our applications access your Personal Data, we do so only for the purpose of providing the service. Our applications may store your data locally on your device, for the purpose of improving the performance of the application. Where we do store such Personal Data, it is stored securely.
If you choose to use our support services, you may post information on our support forums or submit information at your discretion in order to more fully describe a problem. Such information may include files containing Personal Data or programs. Information that you post on the support forums is publically available to those who have access to the forums and it is your responsibility to ensure it does not contain personal or sensitive information.
Revision of Personal Data4D Payments retains minimum Personal Data that is reasonable and expected in the management and maintenance of a product supplier to customer relationship. 4D Payments customers may review and update their profile and subscription information on the 4D Payments website customer portal.
If you have issues revising your Personal Data, send mail to email@example.com and state your need and contact information for help.
Personal Data Transfer, Processing and StorageWe process and store data about you on servers located in the USA. Your Personal Data may therefore be transferred to, using appropriate security protocols, processed and stored in a country different from your country of residence, and be subject to privacy laws that are different from those in your country of residence. The Personal Data that we store is not highly sensitive and is required to conduct normal and expected business practices. Specifically, Personal Data, as described in this policy, is stored on US-based data servers or in Cloud Storage Services managed by US and International companies. We and all third party companies with which we engage with have committed to complying with the 2018 EU GDPR privacy regulation for EU residents. Based on the Lawful basis definition, as defined by the EU GDPR regulation, 4D Payments’ use and storage of minimal Customer Personal Data, the Legitimate Interests basis is the appropriate legal basis of data storage and use. It is a reasonable and expected use of customer and prospective customer data.
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